Arts Recruitment Coordinator, University of Wisconsin-Madison

Job Summary

The Office of Admissions and Recruitment (OAR) and the Division of the Arts are seeking candidates for the position of Arts Recruitment Coordinator. This new 50-50 shared position will physically be located in OAR with direct reporting to both units. The Arts Recruitment Coordinator will develop, coordinate, and execute a recruitment and admissions strategy in collaboration with both teams and with the academic arts departments. The incumbent will play a key collaborative role in recruiting highly talented and diverse students to form the incoming class of arts majors at UW-Madison. The position will be responsible for articulating the story of the arts at UW-Madison, participating in a holistic application review process, and working with prospective students and families through recruitment activities on and off campus.

The Office of Admissions and Recruitment is a team of admissions professionals dedicated to recruiting, admitting, and enrolling the next generation of UW-Madison undergraduates.

The Division of the Arts is an administrative unit that reports to the Provost’s Office. Led by a faculty director, the Division of the Arts unifies and catalyzes the arts at UW-Madison and is the only campus-wide unit solely dedicated to the arts. We support and promote the missions of the academic arts departments and affiliated partners, foster interdisciplinary collaborations, deepen the student experience, build community engagement, and advocate for inclusion, diversity, equity, and access across the arts.

Learn more about working for UW-Madison at https://artsdivision.wisc.edu/opportunities/employment/


Plans, develops, coordinates, manages, and executes the recruitment and admissions process in alignment with the institution’s strategic goals. Represents the institution to prospective students with a goal of attracting, admitting, and enrolling a talented, diverse student body. May supervise staff and/or lead a program area.

  • 5% Counsels prospective and admitted students on educational planning and career opportunities
  • 15% Reviews, evaluates, and responds to student applications according to established policies and procedures
  • 10% Identifies opportunities for and develops admissions and outreach events
  • 5% Schedules logistics and secures resources for events to promote the Institution
  • 5% Evaluates program effectiveness and provides recommendations for improvement
  • 10% Delivers directed admissions program messaging to internal and external audiences
  • 15% Identifies, promotes, and maintains internal and external partnerships focusing on outreach, recruitment, and admission
  • 15% Engages in extensive outreach and recruitment events, representing the university to prospective students
  • 15% May supervise staff and/or lead a program area
  • 5% DEM is committed to the highest standard of service. This position will be a role model by practicing exemplary, respectful and inclusive behaviors in all interactions. Participation in unit and divisional diversity & inclusion plans are mandatory


  • Serves as lead for on-campus arts programs and events in support of member departments’ recruitment, enrollment, and retention efforts (such as tabling, yield events, outreach events)
  • Convenes the Arts Recruitment Working Group to support and connect arts departments’ recruitment staff to each other and to OAR and the Arts Division.
  • Conducts off-campus recruitment. Travels to performing and visual arts college fairs and performing arts high schools to represent the arts at UW-Madison. May conduct other first-year or transfer recruitment in targeted areas as applicable.
  • Reviews applications for admission from arts-focused schools. Participates in quality analysis of arts applicants, helping to shape the class prior to each release.
  • Coordinates audition and portfolio decisions with admissions decisions.
  • Serves as First Wave admissions lead. Works closely with the First Wave office to coordinate the application and decisioning process.
  • Works with arts departments to complement existing outreach. Forms a northern/rural Wisconsin arts recruitment strategy.
  • Works with enrollment management data team to monitor and share arts-focused enrollment dashboards. Analyzes enrollment trends and recommends strategies for increasing recruitment and retention in the arts.
  • Shares information on prospective arts students gathered through outreach efforts to individual departments’ recruitment contacts.
  • Shares information on prospective arts students gathered through outreach efforts to individual departments’ recruitment contacts.
  • Trains student arts ambassadors and guides them in campus and community outreach events such as tabling at SOAR and other incoming student events or speaking to admitted students at yield events.
  • Coordinates with marketing & communications teams in OAR and the Division of the Arts in the creation of media and materials for recruitment support activities.


–Ability to work across two distinct offices and divisions, bringing perspective, patience, maturity, and commitment to recognizing commonalities and communicating competing priorities.
–Proven experience working successfully with individuals of diverse racial, ethnic, religious, and cultural backgrounds.
–Strong oral and written communication skills including significant public speaking or related performance experience.
–Demonstrated knowledge of and experience in the performing or visual arts. Interdisciplinary arts practice or experience in multiple media preferred.
–Demonstrated commitment to data-driven decision-making, including effective analytical skills.
–Capability to quickly learn and leverage technology, office software, spreadsheets, CRM system, etc.
–Ability and willingness to travel locally and nationally, and work evening and weekend hours during peak times.
–Experience planning events, preferably on a college campus, is preferred.
–Experience supervising or leading undergraduate students in a four-year institution is preferred.
–Prior experience working in admissions or student affairs at a four-year institution is preferred.
–Knowledge of the college admission recruitment cycle and best practices in attracting, recruiting, admitting, and enrolling students within a large university/high volume admissions office is preferred.


Minimum $46,000 ANNUAL (12 months), depending on qualifications

Learn More and Apply